1. The office of studies (DepEd) challenges the encased directions the send of students’ University Records, which determines common procedures and practices on the need, and release of students’ version 137 (long-lasting report) and version 138 (review credit) to all of community educational institutions country wide.
2. This rules aims to guarantee the smooth and successful asking for and releasing of learners’ school record without inconveniencing the learners and mom and dad.
3. All DepEd requests and other related issuances, regulations, and provisions, that happen to be irreconcilable with this specific policy, include hereby repealed, rescinded, or modified appropriately.
BR. ARMIN A. LUISTRO FSC Secretary
INFORMATION THROUGHOUT THE CONSULT AND PASS OF LEARNER’S SCHOOL FILES (TYPE 137 & METHOD 138)
There are 2 basic faculty reports that demonstrate the learner’s visibility and scholastic and extra-curricular rankings: kind 137, referred to as the fixed report, containing the learner’s page and historical educational tape, and kind 138 as well as the document cards which shows the educational abilities of a student in a provided school season. DepEd Arrange No. 8, s. 2015, the class room evaluation Policy, furnished the principles the details staying incorporated Forms 137 and 138.
Type 138 is supplied to Grades 1 to 10 learners every
When you look at the absence of certain standards, the entire process of seeking and delivering of recognized faculty information of students may differ per faculty. This plan shall determine the procedures to be embraced through the class in managing the learner’s school information if students enlist, transport schools, and ask for essential files for more related reasons.
II. Scale associated with Plan
This Order is designed to create common steps and methodologies inside the request and discharge of learners’ version 137 (Permanent report) and type 138 (state credit) to all of education and institutions section practices (SDOs) nationwide.
III. Meaning Of Provisions
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- Form 137 (long-lasting history) – long-term faculty learner report expressing the famous scholastic and co-curricular report belonging to the learner
- Version 138 (state Card) – post showing the educational functionality of a learner in a given faculty yr
- Obtaining School – the institution asking for for any lasting records of a transferring student
- Coming college – the institution launching the long-term data of a moving student
IV. Insurance Statement
The Department hereby determines the regular steps and practices in requesting and launching of learner’s university record. This system abides by the DepEd’s vision, mission and core principles and signs up for the basics of:
a. 100 % free, good quality basic knowledge;
b. openness and liability;
c. convenience and timely launch of students’ school data; and
d. Safeguards and privacy of students’ files.
Specifications on Learner’s School Reports
This coverage details the conventional methodologies through the pass of students’ university documents. This insurance highlights the procedures in seeking the permanent university files (Form 137) for a proficient transfer of reports without inconveniencing the mother and father or even the students.
To be sure the successful production and shift of students’ university documents, this will be observed:
a. The shift of information of students needs to be made simple and fast without encumbering the students and mother. However, this would not just endanger the confidentiality and safety of school information.
b. Receiving institutions shall get all long lasting data (Form 137) of incoming learners vendor stop of fundamental grading duration. For transferred-in students during school year, pass of records will be protected thirty days (30) through the first-day of college presence.
c. students and/or his or her mothers or guard usually are not allowed to hand-carry the long lasting Records (type 137) with the obtaining university.
d. In case of unavailability of type 137 due to circumstances beyond all of our management, the Report on deals (Faculty version 5) may be used as replace, you see inside the Schools unit Office (SDO).
e. The student Information method (LIS) shall be utilized as system for the ask and discharge of learner college files; thus the deal shall purely get involving the acquiring and coming institutions best.
This steps should be succeeded to enhance the request and release procedure:
A. School-to-School Move of Version 137
The bulk of deals on send of learner’s college report typically take place during enrolment period and following the opening of sessions. To assist in the clean and rapid transfer of data, the flowchart below defines the procedure of request and release of students’ kind 137between the receiving class and coming school;